This policy governs the online processing activities of this website. For offline processing of personal data, please request a copy of our Data Protection Policy from our Data Protection Officer (contact details below).
Who we are
SAME-CAMBODIA is the controller of the personal data it processes. We are registered in Ireland with the Charities Regulator RCN 20205907 and with Revenue under Charitable status number CHY22641.
If you wish to contact our us in relation to our processing of your personal data, you can do so by e-mailing firstname.lastname@example.org
We will not collect any personal information about you on this website without your clear knowledge and permission. Any personal information which you volunteer to us will be treated strictly in accordance with the General Data Protection Regulation (GDPR) and the Data Protection Acts 1988-2018. Where data is submitted it will be used for the stated purpose and any reasonably incidental purposes only.
We do not sell or distribute your personal information to third parties for purposes of allowing them to market products and services to you.
Communicating via the internet and sending information to you by other means necessarily involves your personal information passing through or being handled by third-parties.
The information we collect
- For general web-browsing certain statistical information is available to us via our internet service provider. This information may include the IP and logical address of the server you are using, the top level domain name from which you access the internet (for example .ie, .com, etc.), the type of browser you are using, the date and time you access our site and the internet address linking to our site. We may also use temporary “session” cookies which enable a visitor’s web browser to remember which pages on this website have already been visited.
- If you choose to donate money through our ‘Donate Now’ page, we will require your name, phone number, address, email and card details. If you choose to make an ‘In Memory’ donation you also have the option of providing the name of your loved one. If you wish for us to send a memory card we will require the name and address of the recipient.
- If you choose to donate money, we will require your name, phone number, address (if you wish to receive a receipt) and card details if applicable.
- When you make a donation to us you are given the option to sign up to receive information from us in the future, about our work, upcoming events or campaigns. We will not send this information to you unless you opt in to receive it. If you change your mind you can always opt out by using the unsubscribe on any correspondence (mail, phone, email).
- If you make a purchase through our online shop, we will require your name, billing address, delivery address and card details. Our online shop payments are processed through Stripe and we do not have access to your card details once the payment is processed.
- You have an opportunity to send us information via this website, where you may send e-mails, request brochures/proposals or provide feedback. You may also choose to provide us with personal data (e.g. name, e-mail, postal address or other contact details) in an e-mail message to the address listed on our site. Our feedback form collects your name, email, and message content. We use all of these details solely for the purpose for which you provided them.
The purpose of collecting information
- Website functionality – we analyse website users’ pattern of use to help us to improve, administer and diagnose problems with our server and website.
- Complaint handling – we may use the data you provide to us via our feedback form or email address.
- To share your experience or feedback on the ‘Have your say’ section on our website.
- Processing your donation – if you kindly make a donation to us we will use the information you provide to process your payment and/or contacting you for the purposes of the governments Charitable Donation Scheme if you have donated over €250 in a tax year.
- Responding to your query – you may provide us with personal data through our feedback form or email address while seeking information about volunteering, fundraising or our services.
- Sending newsletters & keeping you informed of fundraising opportunities – we will only send information or fundraising updates to you if you have provided your consent to receive them.
- Job applications – from time to time jobs may be advertised on our website and potential candidates will submit their personal data (e.g. CV’s) via email for consideration.
- Volunteer applications –. Applicants also have the opportunity to register their interest via email in working as a Volunteer at the SAME-CAMBODIA.
- For Garda Vetting purposes.
Legal basis for processing
We process the personal data we gather through our website under one of the following lawful bases:
- Consent: We will only process your data for marketing purposes with your consent. For processing activities for which we rely on consent as a basis for processing, you have the right to withdraw that consent at any time.
- Contract: We may process the data you provide while fulfilling our obligations under a contract e.g. during the provision of products or services to you or under an employment contract.
- Statutory: Some processing activities are required by law e.g. Revenue reporting.
- Legitimate interest: We will only process your data under this legal basis in such a way that you would expect us to based on our relationship with you, e.g. to monitor and improve our service. Where we rely on legitimate interest we carefully balance your rights and expectations to ensure the processing is fair.
For processing activities that are based on a statutory or contractual requirement, you may request your data not be processed for that purpose. However, this is not an absolute right and may be over-ridden by our statutory obligations. In other cases, requesting that data should not be processed for a particular purpose may prevent us from executing a contract or delivering a service to you.
Under data protection law, data subjects have certain rights. Subject to certain restrictions, which are set out below, you can exercise these rights in relation to your personal data we process.
- The right to be informed about the processing of your personal data
- The right to access your personal data
- The right to rectification of your personal data
- The right to erasure of your personal data
- The right to data portability
- The right to object to processing of your personal data
- The right to restrict processing of your personal data
- Rights in relation to automated decision making, including profiling.
- You have the right to complain to the Irish Data Protection Commission (www.dataprotection.ie) and to seek compensation through the courts
We reserve the right to request you to provide additional information in order to enable us to identify your personal data and/or to verify your identity.
Restriction of data subject rights in certain circumstances
Article 23 of the GDPR allows for data subject rights to be restricted in certain circumstances. In addition, the 2018 Act contains certain provisions dealing with the restriction of rights of data subjects, in particular Sections 59, 60 and 61, which give further effect to the provisions of Article 23. Further information can be found here.
Who we share your information with
We do not share your information with third parties other than those set out in this policy. We may share your information in the following circumstances:
- Business Transfer: Where some or all of our charity and/or its assets may potentially be or have been acquired, we may need to transfer your personal information to the new or prospective owners.
- Revenue: where you fill out a CHY form to enable us to claim tax back.
- Other: We will not share your information with a third party other than a service provider where you have given your consent for us to do so.
Where we store personal information
We generally store personal information on servers located inside the European Economic Area. However, in certain cases it may be necessary for us to transfer certain information to servers located outside of the EU. It is important to be aware that the privacy protections in certain jurisdictions may not be equivalent to those in Europe but we will only transfer your information outside the EEA where permitted by law and ensuring that it is subject to appropriate protections.
SAME-CAMBODIA retains personal data for a range of periods as set out in our Data Retention Policy.
We take our security responsibilities seriously, employing the most appropriate physical and technical measures. We review our security policy regularly.
Governing Law and Jurisdiction
This legal policy and all issues regarding this website are governed exclusively by Irish law and are subject to the exclusive jurisdiction of the Irish courts.
If you wish to exercise your data protection rights or have any questions about this policy or our practices relating to the website you can email us at email@example.com
Changes to this policy
Cookies are small files containing specific information that may be placed on your device when you use a website. Cookies help us to remember your preferences and to tailor our digital content according to your interests. Below is some terminology used to explain cookies.
First Party Cookies
These are cookies that are set and read by our own website. They store information such as your preferences, usage, login credentials and items in your shopping cart.
Third Party Cookies
Cookies set by another domain which are read by the code on our website. These cookies track your internet use across a number of sites and can be used to profile you for advertising networks.
These are cookies which are only related to a single session (a single visit to our website) and are automatically deleted when you close your web browser – these are typically considered as necessary for our website to function.
These cookies remain on your device after you’ve finished your session.
Other cookies (such as tracking cookies or authentication cookies) are often saved for an extended period of time from days to years, known as persistent cookies.
Cookies which are required for our website to work e.g. cookies for load balancers, cookies acceptance etc.
Advertising cookies are used to monitor your internet usage and target ads which are more relevant to you. These are mainly third-party cookies from advertiser networks.
These cookies are set by our analytics providers and allow us to record certain information about you, such as the pages you visit on our website, how many times you visit our website, and links you might click on. These cookies may also capture your geographical location; your IP address; what type of device you are using and various information about the device. This information can be used to create a unique fingerprint to help further identify you on other websites you might visit and can be used to create a profile of your online activities and interests.
Cookies on our site
We use a range of technologies on our website www.samecambodia.org some of which are controlled by us (first party) and some are controlled by other organisations (third party).
These technologies include (but are not limited to) cookies, scripts, fonts and images; some of which are considered as necessary for us to be able to deliver the web site to you and others which we use to enhance our understanding of how you use our web site; to assist in our marketing activities and other purposes explained below.
Under European law we are required to obtain your consent for any use of these technologies which are not considered as necessary, as well as provide you with clear information as to what these technologies do; and the third parties we work with.